Here are some examples of features and enhancements we have made to websites, to make them easier for your site visitors to use, or make their experience more enjoyable, as well as reduce time needed by you to handle their requests.
Membership login system (create new account, email confirmation and validation, account login, forgot password, etc)
Automatic upload of info into database from phone teleprompt system (using ifbyphone.com but could likely integrate with other similar services)
Patients call in blood test results via phone, and it populates the website database, where the physician can view results
Daily, weekly, monthly email reminder system (email or fax) based upon database fields (expired account, outdated info, X days between visits, missing info, etc)
Physician receives email or fax notification after patient calls in results, then another notification if the test results exceed limits, or when patient has met minimum requirements for billing reimbursement
Auto generation of location markers on google map based on address in database (store locations, customers, employees)
Automatic calculations to quantify results (predicting % above and below given value, detecting trends and shifts in data, standard deviation, median, etc)
Physician can view calculations of each patient for test results over given date range, with actual and predicted % for how often they will go above and below limits
Populate webpage form with customer information from database, to create printable invoices, receipts, or other documents (eliminates copy and paste or manually writing on hard copy).
Website advertising system to manage banners, text ads, buttons on website
Database captures ad image, link, start and expiration date for ads being displayed on website
We want to help you save time, so you can focus on the more important aspects of your business website. Use these three simple steps to get started:
Identify the tasks that you spent the most amount of time per month
Determine what steps could be completed faster or more consistently with less errors through web-based database system
Contact us and describe your needs, so we can provide a free no obligation quote. Read more below on how the process works.
The cost is often less than you might think, especially since we can reuse and modify many existing applications we have already developed.
Working with Tortuga Sun
We follow a standard process to help us ensure that you receive the best project and solution for your needs. It may seem like we spend much more time upfront capturing your needs and details about what you want, but that helps us in the long run provide you with what you need, and without any surprise charges or costs.
We can discuss the project via email or over the phone. This allows us to ask questions about what the purpose of your website or application is, so we better understand how your customers will use the site. Often times we suggest providing us with a list of similar sites that you like, so we can get a better feel for what your likes/dislikes are (busy, crisp, lots of content, very simplistic, fancy graphics, lots of animation, etc).
Customer provides us with a vision of what they want, along with timeframe and budget restrictions
Everyone has a budget in mind, and what we want to do is make sure we don't exceed it. We don't even need to know what that number is. Due to our low overhead and re-use of similar applications that we have already created, we feel we can underbid almost any competitor, and provide an equal or better solution.
Tortuga Sun works with customer to define actual requirements
When we get a request that states that the site must handle large volume of traffic, we want to be more specific. We will work with the customer to estimate the actual number of potential users, and start with a more economical system, with flexibility to expand in the future, instead of starting with the fully enhanced system. Some applications may require thousands of users to be successful, while others may be profitable with only a couple hundred users.
It depends what the site has to offer and how many visitors it can potentially draw. Some sites target a very small, specific audience. Play poker for example, or visit an online shopping or holiday website, and you will see something that has been designed for mass visitors. It varies according to what your needs are.
A good analogy would be buying a house. If you plan to have 6 kids and 2 dogs someday, but right now it is only you and your spouse, we may want to plan, but not execute on the future. We might want to ensure that we have access to nearby vacant land (or buy a large enough lot). We would recommend building a smaller house with easy options for expanding, instead of building a giant house.
This way, if you decide later on to only have 2 kids, or you find out that you may have to relocate for work, then you haven't tied up a lot of money into something that was just a guess, and you probably won't recoup that investment.
We might also suggest something similar in your project. If the website grows to a certain point, then we come back and revisit the automation of certain tasks, or creating functionality that wasn't needed when the site was just getting started. We want to make sure you are not only cost-effective today, but also in the future.
We also realize that knowing all the requirements upfront is difficult, time-consuming, and often times unknown until things start to come together. We are flexible enough to work with a general outline or concept, then as we develop different features and a graphical layout, you can start to visually see how it looks, and provide more detailed needs as we go.
Pricing options provided to customer for review and further discussion
Designing a website will always require decisions to be made, that can greatly increase or decrease the costs, or change the amount of functionality that the site contains. For example, we are always looking out for unnecessary costs to our customers. If you want to have the ability to upload videos on your site, some companies might quote $1500 for an internal system (along with a higher monthly hosting fee). Tortuga Sun might suggest an integration application that works with YouTube, so we don't have to re-invent the wheel, and save you upfront and recurring costs (and will probably be a better solution). Other customers might want an adminstration back-end that updates every aspect of the site. We would suggest looking into the key areas of the site that need updates, and only creating a system for those, instead of the entire site (which saves on the project cost).
Customer approves pricing and requirements
Nothing is ever "set in stone" but we do want to come to a formal agreement on what the project should be, and when it will begin.
Finalized quote sent to customer for signature
Payment of 25% of project cost due before work begins
Initial framework and layout sent to customer for review, and changes made if necessary
Typically we layout the main features of the project and send a link for you to review. This allows you to see the physical project for the first time, and change directions if necessary. We would rather make changes at this point in the development, rather than at the end of the project (when it will be more costly). Usually the project is better than the customer expected, and we move forward without stoppage. Other times we have decided to revisit the original requirements before proceeding.
2nd payment of 25% (50% total) is due when initial review is approved
If everyone agrees that the project is off to a good start, then we receive payment so that 50% of the project cost has been paid, and we proceed forward with project completion. We always stay in touch with you when questions come up, or detailed decisions need to be made. You will also have links for you to check on regularly, to see the progress we are making on a daily basis.
Project completed by Tortuga Sun
We are not so formal that every little change or modification will need to be re-submitted and re-approved each time, but we do want to make sure any changes that greatly impact the project cost are captured. That being said, once we complete the agreed upon requirements (and any other smaller verbal add-ons), we will notify you that the project is complete, and ask for you to review the project in detail.
Final 50% payment is due when customer is satisfied with project
If your review is successful and you agree the project is complete per the requirements of the project, then we close out the project, and final payment will be due (within 30 days).
Hope this explanation helps you better understand our process, so we are all aligned. Again, this will give us the best opportunity to complete a successful project.
